BOARD OF SUPERVISORS’ MEETING AGENDA FOR JANUARY 9, 2019, at 10:00 a.m.
MEETINGS ARE HELD AT 23291 NORTH RIVER ROAD, ALVA, FLORIDA MEETINGS ARE OPEN TO THE PUBLIC
District Website: districtsarespecial.org/cldd

BOARD OF SUPERVISORS	EXECUTIVE DIRECTOR

Mr. Joe Beale, President	Dana Clement
Mr. Paul Fabry, Supervisor Mr. Pat McKenna, Supervisor

l)	PRESIDENT, CALL MEETING TO ORDER

OLD BUSINESS

Approve the minutes of the meetings held on October 10, 2018.
North Dike Project.
Other.

SECRETARY/TREASURER'S REPORT

Approve the financial report for October 11, 2018 through January 9, 2019.
Auditor will be attending the April 10, 2019, meeting to discuss draft audit for year ending 2018.
Recommendation to maintain auditing services with Baggett Reutimann & Associates through 2021.
Next meeting is April 10, 2019.
Other.

FIELD REPORT

Field Report for October through December 2018.
Project on North Dike.
Daniels’ Ditch culverts.
Other.

ENGINEER

Status of the Babcock Ranch Project
Update on Spanish Creek Project, RE: Elevations.
Other.

NEW BUSINESS

Other.

CALL FOR PUBLIC COMMENTS

ADJOURNMENT

C:\Documents and Settings\Dana\My Documents\clquarterlyagenda.doc

QUARTERLY MEETINGS MINUTES OCTOBER 10, 2018 AT 10:00 A.M.
HELD AT 23351 NORTH RIVER ROAD, ALVA, FLORIDA THIS MEETING IS OPEN TO THE PUBLIC
Website: districtsarespecial.org/cldd

BOARD OF SUPERVISORS
Mr. Joe Beale, President Mr. Paul Fabry, Supervisor
Mr. Pat McKenna, Supervisor - Absent

EXEC. DIRECTOR/SEC.TREAS.
Ms. Dana Clement

Randy Sebring, Field Consultant

PRESIDENT CALLS MEETING TO ORDER, 10:00 A.M. Mr. Beale stated that Mr. McKenna was not present.
OLD BUSINESS
APPROVE MINUTES OF THE MEETINGS HELD JULY 11, 2018
Mr. Fabry motioned to approve the minutes of the July 11, 2018, meeting. Mr. Beale seconded. Motion passed.
SECRETARY/TREASURER’S REPORT
FINANCIAL REPORTS FOR JULY 12, 2018 THROUGH OCTOBER 10, 2018
Mr. Fabry motioned to approve the financial reports. Mr. Beale seconded. Motion passed.
RATIFY EXPENDITURE OF $3,652.00 TO REMEDIATE WEBSITE FOR ADA. RECURRING EXPENSES
Mr. Fabry motioned to ratify. Mr. Beale seconded. Motion passed.
NEXT MEETING, JANUARY 9, 2019, 9:00 A.M.
FIELD REPORT
REVIEW OF THE FIELD REPORT
Mr. Fabry motioned to approve the field report. Mr. Beale seconded. Motion passed.
HERBICIDE APPLICATION UPDATE
Mr. Sebring said that the herbicide application had been completed.
PROJECT ON NORTH DIKE
Mr. Sebring said there are some problems with the North dike which is mainly erosion issues and stated that two repairs are necessary. Mr. Sebring said that the bottom level silt sand needs to be brought back up and put on the bench and the top table needs repaired too. Discussion.
Mr. Sebring said to rebuild the bench, the cost will be around $10,000.00 to $12,000.00, and to repair the top table it will cost approximately $3,000.00.
Mr. Beale said that the district should approve the same authorization that was approved in the last meeting, which was for Mr. Fabry to authorize Mr. McKenna to oversee the

Page 1 of 2

COUNTY LINE DRAINAGE DISTRICT QUARTERLY MEETINGS MINUTES OCTOBER 10, 2018

project with Sebring Tractor. Project cost estimated at $20,000.00, with an additional
$10,000.00 if necessary.
Mr. Fabry made a motion to approve. Mr. Beale seconded. Motion passed.
DANIELS’ DITCH PROJECT
Mr. Sebring said that the water level was still up and that he had talked with Mr. McKenna and Mr. McKenna said that the district was draining water for hurricane season. Mr. Sebring said that once the water level is down, he will pull the two culverts in the Daniels’ Ditch and lower them which will block the flow. Mr. Sebring stated that if the water is not flowing, he will not have to plug them.
PALMS TREES, EAST SIDE, SECTION 12 DITCH MAINTENANCE
Mr. Sebring said he is not able to clip or cut the palm trees in Section 12 and thinks he needs an excavator to pull them up.  Mr. Sebring said the cost will be around $4,000.00   to $5,000.00.
Mr. Beal made a motion to approve the project for $5,000.00. Mr. Fabry seconded. Motion passed.
ENGINEER’S REPORT
STATUS OF THE BABCOCK RANCH PROJECT
Mr. Grandusky was phoned, no response. Mr. Beale left a phone message for Mr. Grandusky asking him to please send Ms. Clement a memorandum regarding the conclusion of the Tarpon Blue issue.
CALL FOR NEW OR OTHER BUSINESS None.
ADJOURNMENT, 10:30 A.M.

Respectfully submitted,

Dana Clement, Secretary/Treasurer

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COUNTY LINE DRAINAGE DISTRICT FINANCIAL REPORT DECEMBER 10, 2018

BEGINNING BALANCES	
OCTOBER RECEIVED	
NOVEMBER RECEIVED	
DECEMBER RECEIVED	
JANUARY RECEIVED	
FEBRUARY RECEIVED	
MARCH RECEIVED	
APRIL RECEIVED	
MAY RECEIVED	
JUNE RECEIVED	
JULY RECEIVED	
AUGUST RECEIVED	
SEPTEMBER RECEIVED	
FUNDS RECEIVED	TOTAL
FUNDS REMAINING	
BUDGET: 2018-2019																
CHECKING ACCOUNT-SEACOAST NAT'L BANK		186,167.90	169,281.37	167,149.51	161,830.14	161,830.14	161,830.14	161,830.14	161,830.14	161,830.14	161,830.14	161,830.14	161,830.14			
INCOME																
TAX COLLECTOR	184,838.16	102.10	6,629.04											6,731.14		
EXCESS FEES	0.00	194.81	0.00											194.81		
BANK INTEREST	0.00	15.41	13.87											29.28		
MISCELLANEOUS INCOME	0.00	0.00	0.00											0.00		
RESERVE ACCOUNT	113,500.00	0.00	0.00											0.00		
CREDIT LINE	0.00	0.00	0.00											0.00		
TOTAL BALANCES	298,338.16	186,480.22	175,924.28	167,149.51	161,830.14	161,830.14	161,830.14	161,830.14	161,830.14	161,830.14	161,830.14	161,830.14	161,830.14	6,955.23		

EXPENDITURES	
AMOUNT	ACTUAL OCTOBER
EXPENSES	ACTUAL NOVEMBER
EXPENSES	ACTUAL DECEMBER
EXPENSES	ACTUAL JANUARY
EXPENSES	ACTUAL FEBRUARY
EXPENSES	ACTUAL MARCH
EXPENSES	ACTUAL APRIL
EXPENSES	ACTUAL MAY EXPENSES	ACTUAL JUNE
EXPENSES	ACTUAL JULY EXPENSES	ACTUAL AUGUST
EXPENSES	ACTUAL SEPTEMBER
EXPENSES	TOTAL FUNDS
EXPENDED	TOTAL FUNDS
REMAINING	
EMPLOYEE WAGES	37,800.00	2,904.00	2,904.00	2,904.00										8,712.00	29,088.00	
FICA EXPENSE	2,900.00	222.16	222.16	222.16										666.48	2,233.52	
EMPLOYEE BENEFITS	2,270.00	174.24	174.24	174.24										522.72	1,747.28	
ROAD'S MAINTENANCE	24,500.00	0.00	0.00	0.00										0.00	24,500.00	
CANAL'S MAINTENANCE	30,000.00	0.00	0.00	0.00										0.00	30,000.00	
OUTSIDE MAINTENANCE LABOR	28,000.00	1,823.21	3,217.21	287.21										5,327.63	22,672.37	
WEED CONTROL	29,000.00	0.00	0.00											0.00	29,000.00	
CONTROL STRUCTURES	31,000.00	0.00	0.00											0.00	31,000.00	
FUEL/LUBRICANTS	2,500.00	1,729.94	0.00											1,729.94	770.06	
EQUIPMENT PARTS/REPAIRS	4,500.00	1,207.77	0.00											1,207.77	3,292.23	
SUTA/FUTA ACCOUNT	40.00	8.30	0.00											8.30	31.70	
CONSTRUCTION MATERIALS	500.00	0.00	0.00											0.00	500.00	
ATTORNEY FEES	10,000.00	0.00	0.00	200.40										200.40	9,799.60	
ENGINEERING FEES	8,500.00	0.00	0.00											0.00	8,500.00	
AUDIT YEAR ENDING 2018	8,500.00	0.00	0.00											0.00	8,500.00	
TAX COLLECTOR'S FEE	535.00	5.11	256.65											261.76	273.24	
TAX REVENUES DISCOUNTS	7,109.16	0.00	265.15											265.15	6,844.01	
PROPERTY APPRAISER'S FEE	354.00	0.00	354.00											354.00	0.00	
INSURANCE	7,500.00	6,557.00	0.00											6,557.00	943.00	
MEETINGS & MEMBERSHIP'S DUES	750.00	675.00	0.00											675.00	75.00	
MISCELLANEOUS EXPENSES	900.00	83.18	0.00											83.18	816.82	
OFFICE EXPENSES	8,500.00	205.58	0.00	150.00										355.58	8,144.42	
WATER ANALYSES	6,000.00	222.00	0.00											222.00	5,778.00	
RESERVE	30,000.00	0.00	0.00											0.00	30,000.00	
OPERATING LOAN-PRINCIPAL (Maturity: 8-4-2019)	16,000.00	1,332.38	1,335.28	1,341.15										4,008.81	11,991.19	
OPERATING LOAN-INTEREST	680.00	48.98	46.08	40.21										135.27	544.73	
TOTAL BUDGET	298,338.16	17,198.85	8,774.77	5,319.37	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	31,292.99	267,045.17	
CURRENT CASH STATUS		169,281.37	167,149.51	161,830.14	161,830.14	161,830.14	161,830.14	161,830.14	161,830.14	161,830.14	161,830.14	161,830.14	161,830.14