COUNTY LINE DRAINAGE DISTRICT BOARD OF SUPERVISORS’ MEETING AGENDA FOR
OCTOBER 9, 2019, at 10:00 a.m.
MEETINGS ARE HELD AT 23291 NORTH RIVER ROAD, ALVA, FLORIDA MEETINGS ARE OPEN TO THE PUBLIC
District Website: districtsarespecial.org/cldd

BOARD OF SUPERVISORS	EXECUTIVE DIRECTOR

Mr. Joe Beale, President	Dana Clement
Mr. Paul Fabry, Supervisor Mr. Pat McKenna, Supervisor

l)	PRESIDENT, CALL MEETING TO ORDER

OLD BUSINESS

Approve the minutes of the Annual/Quarterly meetings held on July 10, 2019.
Other.

SECRETARY/TREASURER'S REPORT

	Approve the financial report for July 11, 2019 through September 30, 2019, and the financial report for October 1, 2019 through October 9, 2019.
North Dike Mowing, Seedway LLC, $7,262.00.
Need to ratify the execution of a proposal with Woods & Wetlands to clean an additional 200’ in Spanish Creek at a cost of $2,040.00.
Next meeting is January 8, 2020.
Other.

FIELD REPORT

Field Report for July, August and September 2019.
Update, removal of spoil, Section 12. Cost $4,315.00.
Other.

ENGINEER

Spanish Creek Project.
BMAP.
Other.

NEW BUSINESS

Other.

CALL FOR PUBLIC COMMENTS

ADJOURNMENT

c:\users\dana\documents\cl agendas\october 9, 2019.doc

COUNTY LINE DRAINAGE DISTRICT
ANNUAL LANDOWNERS’ AND QUARTERLY MEETING MINUTES JULY 10, 2019 AT 10:00 A.M.
HELD AT 23351 NORTH RIVER ROAD, ALVA, FLORIDA THIS MEETING IS OPEN TO THE PUBLIC
Website: districtsarespecial.org/cldd

BOARD OF SUPERVISORS
Mr. Joe Beale, President Mr. Paul Fabry, Supervisor
Mr. Pat McKenna, Supervisor FIELD CONSULTANT
Mr. Randy Sebring - Absent EXEC. DIRECTOR/SEC.TREAS.
Ms. Dana Clement

OTHERS PRESENT
Mr. Cullum Jefferies, Landowner
Mr. Kyle Grandusky, Engineer, via phone Mr. Brandon Lynn, Florida Agri
Ms. Melenia Watson, CLDD

PRESIDENT CALLS MEETING TO ORDER, 10:00 A.M.
Mr. Beale called the quarterly meeting to order at 10:00 a.m. in the District’s office located  at 23351 North River Road, Alva, Florida, on Wednesday, April 10, 2019.
MEETING ANNOUNCEMENT
Ms. Clement announced that the meeting was noticed in the Fort Myers News Press pursuant to Florida Statutes, on June 21, 2019 and June 28, 2019, and is also posted on the District’s website.
ELECTION OF CHAIRPERSON & SECRETARY TO CONDUCT MEETING LANDOWNERS ELECT CHAIRPERSON & SECRETARY
Mr. Jefferies motioned to elect Mr. Beale as chairman and secretary. Mr. Fabry seconded. Motion passed.
CALL FOR PROXIES
TABULATE-ANNOUNCE RESULTS
Ms. Clement said that pursuant to Chapter 298 Florida Statutes, the acreage that is present at a meeting constitutes a quorum.
CHAIRPERSON DECLARES A QUORUM Mr. Beale declared a quorum.
ELECTION OF A SUPERVISOR
Mr. Joe Beale’s term 2016-2019 has ended.
Mr. Jefferies motioned to elect Mr. Beale as Supervisor for the term of 2019/2022. Mr. McKenna seconded. Motion passed.
TABULATE-ANNOUNCE RESULTS

Page 1 of 5

Mr. Beale was elected by acclamation to serve a three year term, 2019/2022, as supervisor.
OATH OF OFFICE
Ms. Clement administered the oath of office to Mr. Beale.
ADJOURN ANNUAL LANDOWNERS MEETING Meeting was adjourned, 10:02 a.m.
PRESIDENT CALLS QUARTERLY MEETING TO ORDER
PRESIDENT CALLS QUARTERLY MEETING TO ORDER Mr. Beale called the quarterly meeting to order at 10:03 a.m.
ELECTION OF A PRESIDENT FOR 2019/2020 FISCAL YEAR
Mr. Fabry nominated Mr. Beale to serve as president of the Board of Supervisors for 2019/2020. Mr. McKenna seconded. Motion passed.
OLD BUSINESS
APPROVE MINUTES OF THE MEETING HELD APRIL 10, 2019
Mr. Fabry motioned to approve the minutes of the April 10, 2019, meeting. Mr. McKenna seconded. Motion passed.
SECRETARY/TREASURER’S REPORT
FINANCIAL REPORT FOR APRIL 11, 2019 THROUGH JULY 10, 2019
Mr. Fabry motioned to approve the financial report. Mr. McKenna seconded. Motion passed.
APPROVAL AND EXECUTION OF THE CREDIT LINE LOAN DOCUMENTS FO 2019/2020
Mr. Fabry motioned to renew the $100,000.00 annual credit line at a 5% fixed interest rate, and a $150.00 processing fee, with Crews Bank & Trust. Mr. Beale seconded. Motion passed.
NEXT MEETING, OCTOBER 9, 2019 at 10:00 A.M.
FIELD REPORT
REVIEW OF THE FIELD REPORT FOR APRIL THROUGH JUNE 2019
Ms. Clement provided a copy of Mr. Sebring’s field report to all in attendance. The report was reviewed and discussed.
SPANISH CREEK
Mr. Beale stated that Mr. Sebring had performed a great job lowering the culverts at Spanish Creek. The other supervisors concurred.
Ms. Clement said that two quotes were received for the removal of vegetation in Spanish Creek.	1) Sebring Tractor for $36,750.00, and 2) Wood & Wetlands, Inc. for $17,500.00.
After discussion, Mr. McKenna motioned to approve hiring Wood & Wetlands, Inc. for the project at a cost of $17,500.00. Mr. Fabry seconded. Motion passed.

MOWING ON THE NORTH DIKE
Mr. McKenna stated that the North Dike needs to be mowed.
After discussion, Mr. Fabry motioned to give Mr. McKenna permission to spend up to
$15,000.00 to mow the North Dike. Mr. Beale seconded. Motion passed.
HERBICIDE UPDATE
Ms. Clement said that Mr. Crivellaro completed the herbicide treatment at a cost of
$7,700.00.
SECTION 12: REMOVAL OF SPOIL MATERIAL FROM DICHES
Mr. Fabry said there are clumps of dirt that needs to be removed from the Section 12 ditches.
A short discussion ensued.
Mr. Fabry motioned to authorized Mr. Sebring to spend up to $5,000.00 to remove the spoil material. Mr. McKenna seconded. Motion passed.
Mr. Fabry motioned to approve the field report. Mr. Beale seconded. Motion passed.
ENGINEER’S REPORT
ANNUAL ENGINEER’S REPORT
Mr. Grandusky discussed each item on his report.
Mr. McKenna motioned to approve the Annual Engineers Report. Mr. Fabry seconded Motion passed.
UPDATE ON SPANISH CREEK PROJECT
Mr. Grandusky said that the lowering of the culverts in Spanish Creek will increase the peek discharge by about 27% and the resulting peak flood stage in the grove will be about
1.5 feet lower. Mr. Grandusky added that it appears that more water is flowing out of Spanish Creek which is an improvement.
Mr. Grandusky stated that he did note in his annual report that there is a need for vegetative maintenance downstream of the culverts going toward Spanish Creek and State Road 78. Mr. Grandusky stated that the he put together a map for Mr. Lynn so that he can get a quote from the contractor, Woods & Wetlands, Inc. Mr. Beale told Mr. Grandusky that the Board had just approved the ditch cleaning with Woods & Wetlands.
UPDATE ON TARPON BLUE
Mr. Beale said that Mr. Lynn had to take a drone up to look over Tarpon Blue because CLDD was getting an irregular inflow. Mr. Lynn said that the District went from zero flow on the Section 2 back up culvert and the water was six inches below the riser. Then, two days later, the District had seventeen inches of water coming into Section 2. Mr. Beale said that Mr. Lynn road with a forestry representative to inspect the area, but he was not sure what the District learned because there were no visible irregularities. Mr. Lynn said that he went out a mile North on the wing walls, but did not see any problems.
Mr. Lynn said that he spoke with the forestry representative and was told that officially, anytime the District wants to take a look at Tarpon Blue, to phone them. In addition, a drone can be utilized by CLDD.

Mr. Jefferies asked the minutes reflect the permission given from the forestry representative to CLDD to inspect Tarpon Blue, and to be able to utilize a drone, a part of the official record.
Ms. Clement said that the invoice for the drone was $750.00.
Mr. Beale said that since Tarpon Blue had partially taken down the dikes in the fields, he felt that the fields will be turned back to pasture. Mr. Grandusky said that he had spoken with Mr. Ken Smith. Mr. Smith said that he intends to rotate the farming project. Mr. Grandusky stated that Mr. Smith will have to go through the whole process of getting new permitting to put the melon fields back in production.
Mr. Grandusky stated, for the record, that in the annual engineer’s report, he summarized and documented the County Line Ditch Pump in Section 1, the Babcock Water Storage Project, the Hydraulic Capacity Evaluation of Daniel’s Ditch/Spanish Creek Outfall structure and the monitoring of the Tarpon Blue Resource & Land Management’s whole project from beginning to end.
12) BUDGET 2019/2020
DISCUSSION ON DRAFT BUDGET FOR 2019/2020.
Ms. Clement submitted the draft budget for review/comments. A short discussion ensued.
Mr. Fabry motioned to approve the 2019/2020 draft budget. Mr. McKenna seconded. Motioned passed.
ESTABLISH 2019/2020 ASSESSMENT RATE
Tax assessment rate for the 2019/2020 year is $59.34 an acre.
Mr. Fabry motioned to approve $59.34 per acre as the assessment rate for the 2019-2020 year. Mr. McKenna seconded. Motion passed.
EXECUTE 2019/2020 ASSESSMENT RESOLUTION
Mr. Fabry motioned to adopt the Assessment Resolution. Mr. McKenna seconded. Motion passed. Mr. Beale executed the resolution.
CALL FOR NEW OR OTHER BUSINESS
APPOINT SECRETARY/TREASURER, LEGAL FIRM, AND ENGINEERING FIRM FOR THE 2019/2020 FISCAL YEAR
Mr. Fabry motioned to elect Ms. Clement as the secretary/treasurer, to appoint Grandusky and Lamb, as the engineering firm, Lewis Longman and Walker P.A., as the legal firm, and Baggett, Reutimann & Associates, as the auditing firm for 2019/2020. Mr. McKenna seconded. Motion passed.
EXECUTE 2019/2020, RESOLUTION FOR THE LEVY AND COLLECTION OF NON-AD VALOREM ASSESSMENTS
Mr. Beale motioned for the Non-Ad Valorem Resolution to be executed for the 2019/2020 year. Mr. Fabry seconded. Motion passed.
FIELD CONSULTANT AGREEMENT
Mr. McKenna motioned to approve the field consultant agreement between Mr. Randy Sebring and CLDD for 2019/2020 with a salary of $1,495.00 a month. Mr. Fabry seconded. Motion passed.

MEETING DATES FOR FISCAL YEAR 2019/2020
Mr. Fabry motioned for the CLDD meetings to be held on October 9, 2019, January 8, 2020, April 8, 2020, and July 8, 2020. All meetings to be held at 10:00 a.m. Mr. McKenna seconded. Motion passed.
OTHER
Mr. Grandusky turned in an invoice in the amount of $3,500.00 from CardNo, Inc. for the survey on the Spanish Creek elevations which was completed on September 26, 2018.
Mr. Beale motioned to pay CardNo, Inc. in the amount of $3,500.00. Mr. Fabry seconded. Motion passed.
ADJOURNMENT
The meeting adjourned at 11:06 a.m.

Respectfully submitted,

Dana Clement Secretary/Treasurer

SEPTEMBER 30, 2019

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BUDGET: l01B-W19

CHECl(ING ACCOUNT-S T NArL BIJ,IK	

186,167 .90	

169,281.37	

167,149,S1	

214,-434.53	

192,l:10.30	

185,917.35	

171,469.24	

223,261.83	

186,019.32	

176,562.24	

162,764.71	

146,987.S7		
INCOME									

TAX COLLECTOR	184,838.16	102.10	6,629.0ol	55,028.82	239.23	116.26	476.97	ll:1,3S3,	o.oo	o.oo	o.oo	0.00	0.00	114,946.02	
EXCESS FEES	0.00	194.81	0.00	0.00	0.00	0.00	0.00		(1.00	0.00	0.00	0.00	0.00	194.81	
BANK INTEREST	0.00	1S.41	13.87	16.70	17.96	14.76	15.S2		lS.tD	lS.16	14.79	13.79		172.25	
MISCEUANEOUS INCOIIIE	0.00	o.oo	0.00	0.00	0.06	0.00	0.00	0.	0.00	0.00	0.00	0.00	0.00	0.06	
RESERVE ACCOUNT	113,500.00	0.00	0.00	0.00	0.00	0.00	0.00	0.	0.00	0.00	0.00	o.oo	0.00	0.00	
CREDIT UNE	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	o.oo	o.oo	0.00	0.00	0.00	0.00	
f OTALBALANCES	298,338.16	186,480.22	175,924.28	222,195.03	214.691.78	192,351.32	186,409.84	293,839.03	lli .279.93		176,Sn.03	162,778.50	146.987.57	185,313 .14	
															
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XP(NSF \	P:l'fN'-,!	t J.PE  J \ I	(PE U l  \	I :i!l'I   .t·,    I	I           I :..Pl t V ,	[XPE.N E'l I
-	

-
JTAt  f"I -Nf 'i
Rttw!AININ,l,
-
U,1PLO'/U WAGES	37.11{)!)_()()	2,904.00	2,904.00	2,904.00	2,904.00	2,904.00	5,844.00	2,904.00	2,904.00	2,904.00	2,904.00	2,904.00	2,904.00	37.788.00	12.00	
RCA ExPENSE	2,900.00	222.16	222.16	222.16	222.16	2l1.16	4-47.07	222.16	222.1&	l:12.16	222.16	222.16	222.16	2,890.83	9.17	
[MPLOYEE BENEFITS	2,270.00	174.24	174.24	174.24	174.24	174.24	350.64	174.24	174.2.c	174.24	174.24	174.24	174.24	2,267.28	2.72	
l!OAD'S MAINTENANCE	24,500.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	o.oo	24,500.00	
CANAL'S MAJNHNANCE	30,000.00	0.00	0.00	0.00	12,sas.oo	0.00	2,164.56	44,652.75	23,000.00	0.00	750.00	7,262.00	23,855.00	lU,269.31	-84,269.31	
OUTSIDE MAINTENANCE LASOR	28,000.00	1,823.21	3,217.21	2B7.21	2,153.77	1,752.21	1,752.20	2,063.89	1,506.85	2,146.48	1,746.75	2,046.85	1,941.411,	22,438.11	S,56U9	
WEED CONTROL	29,000.00	0.00	0.00	0.00	0.00	0.00	0.00	9,992.80	7,700.00	0.00	0.00	0.00	0.00	17.692.80	11,307.20	
CONTJ\OL STRUCTURES	31,000.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	o.oo	0.00	0.011	0.00	0.00	0.00	31,000.00	
FUEl/lUBRICANTS	2,500.00	1,729.94	0.00	0.00	999.90	0.00	0.00	0.00	0.00	0.00	0.00	1.646..a5	0.00	4,376.19	-1,876.19	
lQ UIPME NT PMTS/IIEPAIRS	4,500.00	1,207.77	0.00	0.00	0.00	0.00	0.00	0.00	0.011	0.00	0.00	0.00	452.84	1,660.61	2,839.39	
SUTA/FUTA ACcOONT	40.00	8.30	0.00	0.00	8.71	0.00	o.oo	11.65	0.00	0.00	8.71	0.00	0.00	37.37	2.63	
CONSTRUCTION MATERIALS	500.00	0.011	0.00	0.00	0.00	0.00	0.00	0.00	o.oo	0.00	0.00	0.00	0.00	0.00	500.00	
TTOftNEY fEES	10,000.00	0.00	0.00	200.40	0.00	0.00	0.00	o.oo	0.00	0.00	0.00	0.00	0.00	200.40	"799.60	
ENGINEERING FEES	8,500.00	o.oo	0.00	0.00	0.00	0.00	570.00	0.00	0.00	0.00	5,210.00	0.00	0.00	5,780.00	2,720.00	
AUDIT YE.All ENDlNG 2018	8,500.00	o.oo	o.oo	o.oo	0.00	0.00	350.00	7,341.00	0.00	816.00	0.00	0.00	0.00	8,507.00	-7.00	
TAX COUECTOft'S FEE	535.00	5.11	256.65	256.65	0.00	0.00	0.00	o.oo	o.oo	0.00	0.00	0.00	0.00	518.41	16.59	
TAX REVENUES DISCOUNTS	7,109.16	0.00	265.1S	2,184.48	7.18	0.00	4-77	0.00	o.oo	0.00	0.00	0.00	0.00	2,461.58	4,647.58	
PROPERTY APPRAISER'S FEE	354.00	0.00	354.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	o.oo	0.011	354.00	0.00	
INSURANCE	7,500.00	6,557.00	0.00	0.00	0.00	0.00	100.00	0.00	0.00	0.00	0.00	0.00	0.00	6,657.00	$43.00	
MEETINGS I\ IIIEM8ERSHIP'S DUES	750.00	675.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	675.00	75.00	
MISCEUANEOUS EXPENSES	900.00	83.18	0.00	0.00	o.oo	0.00	0.00	0.00	0.00	0.00	259.1D	0.00	61.04	403.32	496.61	
OFFICE ElCPfNSES	a,soo.00	205.58	0.00	150.00	1,843.16	0.00	150.00	1,833.35	150.00	1,828.00	D.00	150.00	1,142.61	8,152.77	347.23	
WATER ANALYSES	6,000.00	222.00	0.00	0.00	192.00	0.00	0.00	0.00	222.00	0.00	1,156.00	0.00	0.00	1,792.00	4,2(]8_00	
RESERVE	30,000.00	o.oo	0.00	0.00	0.00	0.00	1,826.00	0.00	0.00	0.00	0.00	0.00	0.00	1,826.00	28,174.00	
Ol'fRATING LOAN-PRINCIPAL (Matutity; 8-4-2019)	16,000.00	1,332.38	1,335.28	1,341.lS	1,344.37	1,348.94	1,356.21	1,358-13	1,363.34	1,367.37	1,372.32	1,377.78	0.00	14,897.27	1,102.73	
Ol'fRATING LOAN-INTEREST	680.00	48.98	46.08	40.21	36.99	32.42	25.15	23.23	18.02	13.99	9.04	7.55	0.00	301.66	378-34	
TOTAL BUDGET	298,338.16	17,191!.SS	9,774.77	7,760.50	22,471.48	6,433.97	14,940.60	70,577.20	37,260.61	9,472.24	13,112.32	15,790.93	31,453.4-4	255,946.91	42,391.25	
CURRENT CASH STATUS		169281.37	167,149.51	214 434.S3	192,220.30	185 917.35	171469.24	223261.83	186019.32	176562.24	162.764.71	146,987.57	us 534.13			

106,15L

OCTOBER 9, 2019

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IIIJD6£T: 201!H010	_ f. t.Lt,t1 1( 1	'fJly,!r,	IH 1 ► l"•' I '	•!lt,fr	IH1 l.'1'	IU,fy!J,	l(f  !  I J.   [ 1 •	\ l l1J l t 1 'Jl [,	/t11, , 1 1 1 J1	f111  t1l 1 l l'1 1	11-ll 1,l	1ll1vt.11	l{Jrfl'. '.,	rif 1 ► l, 1 l l	ll!\1All\1t,,	
OlECIONG '-CCOUHT -SEACOAST Mlff'I. BANk		115,546.36	106,151.65	106,151.65	106,151.65	106,151.65	106,151.65	106,151.	106,151.55	106,151.55	106,151.65	106,151.6			

TAX COlLECTOR	221,45,.25
EXCESS FEES	0.00
BANK INlfRfST	o.oo
MtSCEUAM£0US INCOME	0.00
RESER\/£ ACCOUHT	90,$00.00
CREDIT LINE	0.00	
0.00
0.00
0.00
o.oo
0.00
0.00										
0.00
0.00
0.00
0.(l()
0.00
0.00		

		
EMPLOVEI 8EM£FITS	2.375.00	0.00												0.00	2,975.00	
ROAD'S MAIHTENANCt	12,500.00	0.00												0.00	12.500.00	
CAMAL'S MAIHTENAIICE	30,000.00	0.00												0.00	30,000.00	
J+ORTM DIKE MAINT£NANCE	42,000.00	0.00												0.00	42,000.00	
O\fTstO( MAllrTENAIICE LABOR	30,000.00	1,795.00												1,7,S.OO	a,:ws.oo	
WEED CONTIIOt.	25,000.00	0.00												0.00	25,000.00	
COIITIIOI. mtUCTURES	31,000.00	0.00												0.00	3l,OOO.OO	
FUEI/WIIIIICNfTS	2,500.00	0.00												0.00	2,500.00	
EQVIPMENT PARTS/Rf P,>Jlj	4,500.00	0.00												0.00	4,500.00	
SUTA/RITA ACCOUNT	45.00	8.71												1.71	36.29	
CONSTRUCTION MATtRIAL5	SOD.DO	o.oo												0.00	500.00	
ATTORNEY FEES	1,500.00	0.00												0.00	8,500.00	
ENGINEERING FEES	a.soo.oo	0.00												0.00	1,500.00	
AUOIT YEAR ENDING 2019	1,510.00	o.oo												0.00	"510.00	
TAX COllKTOR'S HE	535.00	0.00												0.00	535.00	
TAX RMIIU£S DISCOUNTS	1,517.66	0.00												0.00	1.S17.&5	
PRCll'lcRTY -SER'S FEE	354.00	0.00												0.00	-00	
INSURANCE	7,500.00	6,721.00												6,721.00	779.00	
MEETINGS & MEMBERSHIP'S DUES	750.00	750,00												750.00	0.00	
MISCELLANEOUS EXPENSES	!I00.00	0.00												0.00	!I00.00	
OFFICI' EXPENSES	8,500.00	120.00												1 -00	1,310.00	

ADA COMPLIANCE	.00.00	o.oo												o.oo	400.00	
WATER ANALYSES	t,000.00	0.00												0.00	6,000.00	
RESEIIVE	J0,022.59	0.00												0.00	J0,022.59	
TOTAL IUOG£T	U U 59.2S	9,394.71	
0.00	0.00	o.oo	0.00	0.00	o.oo	o.oo	0.00	0.00	0.00	0.00	9,394.71	302,564.54	
CUIUWIT CASI! STATUS		106,151.65	10U51.65	106151.65	106,151.65	10615L65	106151.65	106151.65	106,15U5	106151.65	106151.65	106,151.65	106151.65